FAC-20-0162

Every appearance1 of 1 are in a recording

TranscriptWhat was said at each appearance is below it. Machine transcription, with speaker names inferred from voice matching. 90% of 72 lines carry a name. It shows what was said, not what was decided, and both the words and the names can be wrong.

1. 1Aug 4, 2020
   Board of County CommissionersC13Consent agendaApproved

   Approved minutes

   Approved Staff's recommendation including a revision to the fiscal impact section to read "funding in the amount of $64,000.00 is budgeted and available in Public Infrastructure Engineering Services Road and Street Land/Right-of-Way Transportation CIP20437" by roll call vote.

   Open this item →▶ Play from 6:21
   ▶ 6:218m

   Unidentified speakerVoice A

   6:21Okay, the next order of business is the consent agenda. I have a poll sheet with the following items listed.

   Jack Mariano

   6:32C13, pull and revise, C14, pull and revise, P13 withdraw. C5 pull and revise. I have pulled C41 for discussion. Um board members, anybody else have anything they'd like to pull or discuss?

   6:48Okay, seeing none, I'll entertain a motion for the remainder of the consent agenda.

   Mike Wells

   6:52So I moved.

   Jack Mariano

   6:52Oh second. I have a motion by Commissioner Oakley, a second by Commissioner Weightman. Madam Clerk, please call the roll.

   Ron Oakley

   6:58District One, Commissioner Oakley. Aye. District three, Commissioner Starkey. District 4, Commissioner Weightman. District 5, Commissioner Mariano. Aye. District 2. Sorry. District two, Chairman More.

   Jack Mariano

   7:11And I apologize. Commissioner Starkey is on the line.

   7:16If we could hold off for one second.

   Ron Oakley

   7:18Okay.

   Jack Mariano

   7:20Yeah. He is on. Commissioner Starkey.

   Unidentified speakerVoice B

   7:24Uh can you hear me?

   Jack Mariano

   7:27Yes, I need a iron A.

   Unidentified speakerVoice B

   7:29All right. Um I'm trying to be on my phone and not my iPad, but I couldn't so I'm gonna that's an I and I'm having a little check in from

   Jack Mariano

   7:39I I think I heard an I in there.

   Unidentified speakerVoice B

   7:41I think she said uh

   Jack Mariano

   7:44Cool, thank you. And I for me, motion passes five zero. Okay, let's go ahead C13.

   7:53Ms. Baricaldo.

   Andrew Baxter

   7:56Good morning, Mr. Chairman, members of the board.

   Jack Mariano

   7:58Sorry, PC five. I apologize.

   Andrew Baxter

   8:00You want to.

   Jack Mariano

   8:02I have her name on there too. Go ahead, please. Let's go. If you're already up there, go ahead.

   Andrew Baxter

   8:08All right. C13 is being revised. The fiscal impact section for C thirteen should now read funding in the amount of 64,000 is budgeted and available in public infrastructure, engineering services, road and street, land slash right of way, transportation, CIP 20437. With these noted adjustments to the funding source, the recommendation to the board is still for approval.

   Jack Mariano

   8:35Okay, thank you.

   Andrew Baxter

   8:36Move approval.

   Jack Mariano

   8:37Motion by Commissioner Oakley. Second by Commissioner Weightman Clerk, please call the roll.

   Ron Oakley

   8:41District One, Commissioner Oakley. Aye. District three, Commissioner Starkey. Aye. District District four, Commissioner Weightman. District five, Oh. Chairman More.

   Jack Mariano

   8:55Aye. Motion passes. Five

   Andrew Baxter

   8:57to zero.

   9:00C fourteen. Is being revised to reflect an update to the funding source. Again, Andrew Baxter, Facilities Management Director. The fiscal impact section for C 14 should now read funding in the amount of $54,658 is budgeted and available in public infrastructure, engineering services, road and street, land slash right of way, transportation, CIP 20437. With the noted adjustment to the funding source, the recommendation of the board is for approval. So move.

   Jack Mariano

   9:30Second. Motion by Commissioner Weightman second by Commissioner Oakley. Madam Clerk, please call the roll.

   Ron Oakley

   9:34District One, Commissioner Oakley.

   Jack Mariano

   9:36Hi.

   Ron Oakley

   9:37District three, Commissioner Starkey.

   9:41District Three, Commissioner Starkey. I

   9:47District four, Commissioner Weightman District Five, Commissioner Oakley. District two, Chairman More.

   Jack Mariano

   9:53Hi, motion passes five zero. Thank you. Um P13 was a mistake that actually should go on in the afternoon. Not in the morning. C five.

   Paula Baracaldo

   10:05Good morning, Commissioner. Paolo Barcaldo, Director of Building Construction Services. We are adding the justification for purchases exempted from competition form to this item. That's C5 BCS200235.

   Jack Mariano

   10:18Questions, comments? Move for approval. Motion by Commissioner Weightman second by Commissioner Oakley. Madam Clerk, please call the roll.

   Ron Oakley

   10:24District One, Commissioner Oakley.

   Jack Mariano

   10:25Aye.

   Ron Oakley

   10:26District three, Commissioner Starkey.

   10:31Uh District 4, Commissioner.

   Unidentified speakerVoice C

   10:35Aye.

   Ron Oakley

   10:36District District 5, Commissioner Mariano.

   Jack Mariano

   10:38Aye.

   Ron Oakley

   10:39District 2, Chairman More.

   Jack Mariano

   10:40Hi, motion passes 5-0. Thank you. C41 was a poll by me just for discussion and like Mr. Kabala to explain this item.

   Mike Carballa

   10:49Good morning, Mr. Chairman, members of the board. Mike Carbal, Assistant County Administrator of Public Infrastructure. Item C41 is to approve the last year renewal of the Ajax Industries Paving Contract. That is a comprehensive paving contract, which also includes drainage. The benefits the staff have discovered, you know, with having multiple contractors, include accountability as well as flexibility and efficiency. Of operation. I will say that the prices of that contract are higher than our current project, than

   11:19our current contract, as well as some surrounding area contracts. So when we look in practice to utilize a contract, we are comparing both contracts side by side and looking at the overall scope of the work. And we'll always make a determination as to what is in the best value of our citizens. Staff is in the process of putting together a new comprehensive contract that will include drainage to go out on the street in approximately six months. But of course, the timing is always what it is at the time when you get

   11:49bid prices. So while there may be other contracts and local municipalities that are lower, that doesn't necessarily mean that we will achieve that same pricing within the next six months.

   Jack Mariano

   12:00Okay, so just a quick question. So basically we're saying we're obviously renewing the um their annual asphalt paving um Contract. But at the same time, those things can constantly uh in the process of always negotiating those prices going down.

   Mike Carballa

   12:18Prices go up and down. So for example, you may see a local municipality that would have a price for a certain piece of asphalt at $78 a ton. Our contract price currently with our current low bid contractor is $97 a ton for that same item. So these prices are are all over the map sometimes, but they are low at the time we bid them. And again, I will reiterate that that staff looks at those contracts side by side and will do what's in the best value. However, we we believe that having the flexibility is

   12:48important to our citizens because going six to eight months without a secondary contract. Co limit our flexibility. Doesn't necessarily mean that we have to use that contract, but we want the flexibility should we need to do a massive drainage project in association with a paving contract. Okay.

   Mike Wells

   13:07Any other questions, comments? Chairman Mariano just and I I apologize. I I missed a little bit of the beginning. So and I know obviously we can't compare us to other counties possibly, but is it because of the volume they do? That could be that part of the bit like when we bid them, does do we talk about the volume that's gonna be for that? Several year contract?

   Mike Carballa

   13:25Yes, sir. We we put in our estimated uh annual quantities and that the market uh bids bids accordingly. Okay.

   Ron Oakley

   13:34Thank

   Jack Mariano

   13:35you, Mariano.

   Jack Mariano

   13:36Commissioner Mariano, you had a question, sir.

   Jack Mariano

   13:39I was gonna say, um I I know Mike you're gonna look over every contract to compare to make sure we're getting the best value for it. Um And is the new bid coming out, if it helps with a bigger pipe contract, it may have an a a chance to be a better bid, but you'll also look at doing it in-house too. So I'm comfortable with your uh procedure's gonna be. I'll move approval.

   Jack Mariano

   13:57I have a motion by Commissioner Mariano.

   Ron Oakley

   13:59Second, I didn't think we'd had approval just a discussion.

   Jack Mariano

   14:02Well it's but we still have to approve the item because it was pulled. Second by Commissioner Oakley. Yep. Madam Clerk, please call the roll.

   Ron Oakley

   14:09District One, Commissioner Oakley.

   Jack Mariano

   14:11Aye.

   Ron Oakley

   14:12commission.

   Unidentified speakerVoice B

   14:20That was nice.

   Ron Oakley

   14:26District five, Commissioner Mariano.

   Jack Mariano

   14:28Hi.

   Ron Oakley

   14:29District two, Chairman More.

   Jack Mariano

   14:31Aye. Motion passes five zero.

   Unidentified speakerVoice C

   14:34Taking care of that.

   Jack Mariano

   14:35Um