Facilities master plan space needs and phasing
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The county’s agenda for Board of County Commissioners, Jun 6, 2023
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The county’s minutes for Board of County Commissioners, Jun 6, 2023
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What was said
Machine transcription of 39m of recording, with speaker names inferred from voice matching. 99% of 162 lines carry a name. It shows what was said, not what was decided, and both the words and the names can be wrong.
Put into the plan is our space standards. This space standards are necessary from a planning perspective as they enable facilities to utilize the personnel quantities that are provided by the departments at the future time horizons that we ask, and then calculate how that space will then impact what needs to be built. Matters because not every position in the county is created equal. For example, a field team member may
need only a touchdown space, which is now in our space projections or space standards of about 15 square feet, whereas a technical plans examiner may need a large workstation of 80 square feet. And so at different types of job categories or different different space needs we're able to set standards so we can plan accordingly. During the 2021 FMP update, all of our space standards were assessed and compared to industry standards, and a few additional
categories were added to ensure a maximum flexibility in our planning.
One final major input into the process is to look at our existing stock of buildings. And this was done by conducting a high-level evaluation of the buildings and their major components such as roofs, building envelope, MEP systems. There are over 500 buildings in our inventory, and this includes everything from a bus shelter to a parks maintenance facility to a library to a fire station or to larger buildings such as government
centers or our single largest facility, the detention center. When we evaluated these buildings by quantity, our overall facility score was a 3.78 out of 5 or a C grade. However, that weighs all buildings basically the same. A maintenance shed is not necessarily the same as a courthouse. But when we evaluate buildings on a square footage basis, our score is 4.5%. 0.18
out of five, or a B grade. This means that we put a greater degree of effort into maintaining our larger, more public-facing buildings and is a decent level of maintenance as our facilities are not really class A office spaces, which would necessitate the higher degree of maintenance investment. So a B grade is just about right for government facilities. Mm-hmm.
Next, let's uh this then leads all of that information kind of culminates to these projections. And this slide I'm gonna hover on for a little bit because this is really where the rubber meets the road. And so I'm gonna try to explain all of this in a little more detail. And so the first column is the department or major constitutional. Office or division of County Government or Constitutional Office, excuse me. The second column is
the amount of square foot that that division, that branch, or that constitutional office currently occupies in totality. So we'll go the first row. The executive. The executive group is the Board of County Commissioners, the County Administrator County Attorney. That executive group currently occupies twenty-nine thousand seven hundred and twenty square feet. And then we have multiple columns that are highlighted
in multiple columns. Someone
took two thousand of our feet and we won a factory. What happened there? Did you see that?
No, uh let me explain. So the DGSF 2022 uh depart DGSF means department gross square feet. These are the the ones that are colorized are estimates of the square footage need based on the space standards. So what this tells me if you're if you're in green You currently meet the required space for that particular group. If you're in
yellow, you're within 10,000 square feet of that group or of that measurement. And if you're in red, you're below by more than 10,000 square feet of what you need as far as space. So what this tells me, the 27,000 means that's That's the amount of space in 2022 that you technically needed. But will you currently occupy twenty-nine thousand square feet? So it's actually the opposite. You have two
thousand more s square feet than than technically.
And we're keeping it every year.
Okay. Good because you need it in the future. And so by 2026, the the math tells me that you need 28,000 square feet. By 2031, you need 30,000. By 2036, 31,000. By 2041, 33,000. And so that's the way this sort of works across the board for each different group. And so the colorization tells me who needs the most square footage added through their inventory right now. And so Development Services
currently occupies 38,000 square feet, but they need 47. By 2041, they'll need 66. What the short term, when I say short term, let's say through 2022, 2026. That short-term uh need will be resolved with the addition of the old Rasmussen building, also known as Citizen Center, to support that development services.
That's not in these numbers?
That's not in these numbers. Okay. Yep. So many of these, and we're going to get to this here in a little bit, are are all many of the short-term needs are already in process. Where our biggest needs are gonna be are in the medium term to long term. Fire rescue is at 217,000. By 2022, they would need 239,000. By 2041, 574,000. Again, the
the projects that we have in the pipeline right now, all of the fire stations that are in design or that are coming online within this next year, that will support all of that near-term. um um deficit. For internal services. The current need is our current occupation is 247,000. The need is 238 by 2022, and by 2041, 286,000.
Public infrastructure, 318,000 is the current occupation, 337 is what's needed. This is an area where there are two major projects underway. Nottingham is what we call the public infrastructure project going on up in uh near the the waste energy plant, uh which will support our road and bridge and project management teams. We'll talk about this more. That project, along with a expansion of our of our East McKendry site
for utilities, will help to support the deficits in this area. Public services currently has 260,000 square feet of occupation and they need 259 in 2022 and by 2041 395.
Detention center currently occupies 637,000 square feet and by 2041 we'll need one point almost 1.1 million square feet. The near term will be resolved, again, they're in red right now, but the near-term is being resolved by the addition that we're working on right now.
For the constitutionals, the clerk and comptroller currently occupies 76,000 square feet. They technically need, by our calculations, 69,000 square feet, and by 2041, 79,000 square feet. The judicial group, which is made up of the court's admin, the judges, the public defender, and the state's attorney. currently occupies 194,000 square feet.
But they need currently today 228,000. And by 2041, 324,000. This is an area that we do not have anything really in the pipeline in a major significant way to relieve this space deficit. The Sheriff's Office currently occupies 188,000 square feet. By our calculations, they should be occupying 173,000 by 2022, and
by 2041, 223. There are a few, there is a notation there, there are a few new buildings related to the sheriff's first area, and some of the buildings that occurred during the transition with the detention center, which need to be added to.
Mm-hmm. Um so does that And that does not include then the Ras Museum building.
That also does not include the Rasmussen building. But there will be a subtraction. It that
Because we're gonna
Yeah. Take out it'll almost be a wash.
Okay. And the first building, is that a county building? County-owned buildings?
The first buildings are county-owned buildings, yes ma'am. The sheriff cannot own uh property or buildings and so even though they might be constructing them through grant dollars that they've uh been able to achieve, they ultimately then get transferred to the county.
Okay, and um what about the child protection? Is that a building? The new one they got? Is that a building or just a program?
The their child protective services is in a leased facility in Council Square, which is a
Okay, no, I I said wrong. The center for Okay, is Chase here? Is anyone here for the sheriff's eye?
I don't think they're here today.
So they got an they got an allocation two years ago for to build a new center like first kind of but the center for missing and exploited children.
Yes, that will be near the first area off of Charles Bow Harrison Way, near where the K9s are, that'll be built in that same area.
And I and I did talk to the Sheriff and his folks about working with us on Um having a plan for a layout of their campus because they haven't really we haven't I don't I'm not sure how much we work together
on that. Do you We do participate with them, um and I'll actually be able to show you something here in this presentation that'll give you a a fairly good representation. There might be small modifications, but a fairly good representation.
Continuing on, property appraiser currently occupies uh sixteen thousand square feet. The information we calculated says they should be occupying about eighteen thousand and by twenty twenty twenty forty one, excuse me, um twenty-five thousand square feet. Uh we have expanded some of their offices in Land O' Lakes and Newport Ritchie already, so these uh these areas that you see in red are probably I redo the calculus are probably already been resolved. Supervisor of elections is
at 35,000 square feet, almost 36, and they're exactly what they need for 2022 time horizon. And by 2041, they'll need 58,000 square feet. Tax collector currently occupies 61,000 square feet, and at the 2022 time horizon needs 63,000 square feet. Pretty close and by 2041 though we'll need about 110,000 square feet. We will be, in fact, it's kicked
off at the beginning of this month. The West Pasco Government Center will be his area in the West Pasco Government Center on the first floor will be expanded. And then he's also looking at a new facility that we'll talk about here in just a little bit.
Before you leave this chart. Um just looking at the clerk and the judicial and wondering if you might wanna help out your fellow you know, judges since I am not
the elected
clerk. I know you're
not
but I feel comfortable in
the right-of-way.
Bringing that up. There's seven thousand feet there that maybe could be, you know, helping somebody. Yeah. I do know that
the layout of the building is um a l it might be difficult 'cause I'm not certain. Uh you know, state attorney public defender up on the second floor. I'm not certain. But uh I'll take that back to the clerk.
Okay. Finally, the Department of Health uh currently occupies fifty-seven thousand square feet and uh they're estimated to have fifty-eight thousand square feet in twenty twenty-two and will need sixty-eight thousand square feet by twenty forty-one. The uh the property that we just purchased to consolidate their operations up on fifty-four, um excuse me, fifty-two. Um between Little Road and US nineteen, uh what we call the summit building, um, will be coming
online later this summer and uh that will resolve their west side needs and their near term needs. But in the long term we'll need to expand their capabilities on the east side of the county. So that is the projections, which then, those projections then, again, I've summarized them down up to the branch level here for this presentation, but we have them down to every single building, every single department, so that we really can plan at a
granular level. So, what that then leads us to is to start to work with our consultants to put together a program. And I've broken this program down into the major highlights of what would occur over the next 15 to 20 years. And so for courts, again, the judiciary, court admin, public defender, state's attorney, clerk of court operational side. And the Guardian Ad Lightum, they would
like to move into a consolidated criminal court at the central criminal or at the Land O' Lakes Public Safety Campus. Then the east and west courthouses would be repurposed to become exclusively used for civil court cases. And the state's attorney has an immediate need for expansion. They're the the group that is most pinched right at this very moment. And one of the Liberty Professional Buildings will be utilized to support their expansion.
For the Sheriff's Office, the long-range need is for an administration building again on the Land O' Lakes public safety campus. You're going to hear that campus referred to multiple times over this presentation, and we'll talk about it here in just a little bit. The new, they'll also need a new Trinity District Office and a fleet operations garage, also to be located on the public safety campus. For the tax collector, again, they Wait, um
I'm sorry, you said the new Trinity District Office would be located where?
uh new Trinity District Office would probably be located in the same place, just expanded.
Okay, 'cause you said the public services campus,
but That was for the fleet operations garage.
Well I've seen the truck trucks all under the trees over there in the grass.
Yes.
The tax collector, they want to add an office location somewhere in the Lutz area, Dunn Highway, State Road 54. And then again, like I mentioned, the West Pasco Government Center offices will be expanded. The property appraiser has had expansion in Land O' Lakes, New Port Richey. The Supervisor of Election will begin construction for an expansion of their area in the Dade City Technology Center. And that
will also ensure that we include spaces in all of our libraries for voting to occur. Department of Health, uh their larger location will be necessary in L Wesley Chapel in the longer term. And for other constitutionals and BCC um Departments. There was an idea that was floated as part of this master planning exercise to consider something that we're calling citizen service locations. These
would be the most essential services that many departments offer, and having all of those co-located, think of bank building that might not offer every service that we provide but just maybe the top ten. um so that if we're we're in the community a little bit more and make it more accessible for the for our citizens.
For development services, we need to continue to expand all services on the west side. This will include utilizing the vacated space in the West Pasco Government Center after the move into the Rasmussen Citizen Center building. And then consider citizen service locations as well for this group. For internal services, a new EOC 911 facility would be located on the public safety campus. A new facility central office warehouse that's in the design
phase currently. A new centralized records facility would also be located on the public safety campus. And then we would consolidate the IT functions that are kind of spread out in multiple locations on the west side of the campus. Yeah. For public services, the recommendation is for a new PCPT or GoPasco building that would be added to the Galen Wilson campus. And then we would utilize the vacated spaces from PCPT to then expand admin,
community services, community development on the West or the Galen Wilson campus. We would also relocate human services to Youth Lane, this has actually taken place, and then relocate misdemeanor probation to the Liberty Complex.
For public infrastructure, again we talked about the Nottingham locations and McKendry locations as their opportunities for expansion and growth. And then for our public safety branch, we the plan recommends to consolidate fire rescue administration, billing, community risk, logistics, and training onto the public safety campus. And then to continue to Expand the detention center based on our population increases. These population increases were
calculated by our consultants using statistical models based on our population trends, other trends throughout the state, and also our average daily population and our incarceration rates currently. And so that what they're recommending is that. But our average daily population by 2041 will be 2,881 and our incarceration rate will be at 3.52 per thousand.
Andrew, when does the uh fleet at Nottingham expect to be done?
The well, fleet at Nottingham is just a portion of the Nottingham project. Nottingham will include um all of public works. Our sign shop project management will also be relocating to Nottingham along with Fleet. That project is in the design phase right now and will probably begin construction probably somewhere around the first of the year in 2024. And I would anticipate probably a 18
to 24 months, it's a pretty extensive facility. facility out there uh construction phase. Okay. Thank you.
So I mentioned the public safety campus a lot here. And this, Commissioner Starkey, is our best effort to try and map out all of these current sites. And this is where that idea of what will first look like. This is that same campus. So let me draw your attention just to Orient here. This road here is US forty one. This road going straight back and kind of curving is what we call Central Boulevard.
That is the road that leads back to the jail now. And so in let me start at the back of the campus where the jail is. So the current jail is 43. 42 and 41 will be the future expansion of the jail. Forty. um will be the additional expansions that we're anticipating into the future. If you come down the road, Central Boulevard, just a little bit more, you'll see a road that heads south. That road that heads south will
be called Foundation's Way. 49 will be the new facilities warehouse for the central area of the county. And this 50-52 area that will be the fire rescue training center. As we come back up to Central Boulevard and work our way a little bit further west down Central, then we'll go north and we'll follow it north along what's called Lucy Dobie's Way. And you'll
see a cluster of buildings up here that are 38, 37, 36, 34, 33, 31. That cluster of buildings is a lot of the back of the house. Support functions for the sheriff, their ag unit is back there, the helicopters are back there, some of their heavy equipment is back there, and so those buildings are sort of support to the sheriff's department. And if you come back then down south along Lucy Dobies,
then meander east past the canine, you're on Charles. Yeah. You'll move past the K9. 23 would be where that new that new victims advocacy building that you were mentioning, Commissioner Starkey, that's where that would pretty much land. Twenty-five is is the uh Varnado Center.
Who don't who's gonna work in that building?
I w I would h have to uh verify that with the Sheriff's Department. Don't know.
25 is the Varnado Center, which will be the which will be the new forensics building for the Sheriff's Department. 26, 27, 28, 30, 29, this is all of what is considered to be first, and so all of those buildings are related to the first program. As we come back down and go back. To Central Boulevard and meander west further down Central Boulevard. These two buildings to the north here,
15 would be a fleet facility, is where we're envisioning that to land. There's the potential for that to maybe be a shared use facility with the Sheriff's Department. That's still being discussed. 14 is a is a clerk's records facility that would support court operations. And then 13 is where we expect to land the new central criminal courthouse. It's shared with a very large parking area
and that's designed on purpose because 12 would be the new public safety administration building. It would also contain our new EOC, our 911. This would be a multi-story building. I know it looks like a smaller footprint there, but this would be a multi-story building that would contain all of those features and functions. And then during activation. the courthouse is typically closed, so the sharing of that parking lot when that facility, the emergency type facility, usually has a surge in
parking need, that would be able to support that and do that most effectively. Eleven would be a warehouse to support emergency operations. If we go up, you'll see there's a road here. That is called Symphony Boulevard. We expect Symphony Boulevard to bisect our campus and then drift up to the north for a future development up there. So then at the what would be Central Boulevard and
Symphony, at the northwest corner of those two connectors would be the future Sheriff Admin building is what we're proposing. If we come down nine and ten, nine is our current utility administration building. We see that one growing into the future with a new environmental lab and some additional office space for utility administration. As we come up. There is the new visitation center at six.
Seven is envisioned to be one of those citizen service centers. And then four is the new fire station.
So
Um who who who is the master planner of this? Do we have a professional doing this or are we doing it ourselves?
So we uh enlisted the assistance of Fur Wegman Banks and Carter Global Lee, CGL, to assist with this presentation.
And what what what were there I mean Was there any goal to to have a downtown or to enhance the experience for all the people working there.
So this is On a public safety campus, we have divided this campus into sort of three zones. There's zone what we call the public zone, which would be pretty much what I'm highlighting right now. And that would that zone would stop pretty much right at the courthouse. Then there's the private zone which includes these sheriff facilities and then there's the secure zone which is the jail. Th they're
really once you pass this point right here There really won't be public access. This is not really a downtown centric area. This is this is the support facilities for public safety and
Okay, so there there are gonna be a lot of people working right there.
Yes, ma'am.
Where's lunchtime for them?
Down US forty one there's
they gotta get in their car and they gotta drive down the road? Yes. When when we have this humongous campus with thousands of people working there, I think it's think it's very short sighted and a little sad. That's I think we can do better. I mean when I when I'm here When I'm at my office And I I see pe I see our staff walking around the parking lot for exercise. um that is not a forward thinking This is the problem. I think we can do better. Just
what I want to say. And
what you see here is is the layout for the need and that's what Andrew is expressing.
Yeah, and I I I get the need and I'm all and I'm so glad that we're planning for it. I just would like us to be a little more um creative and how in our placements. So we create a sense of place and not just buildings plop down wherever there seems to be an open spot. That's that's my thought.
Understood. We can take that back surely as we uh again where we are, this is the one hundred thousand foot level in a design exercise. So we are we are not down to the placemaking sort of decision. This is just trying to envision that we have these needs and we have this square footage, where could that fit? Yeah.
This may not be the exact placement And it's certainly not the final design.
Right. Well I I would just ask that we Just put a little more thoughtful planning into it so we create a place that is a great place to work. And an enhancement to the community and a des you know, a destination more than just a bunch of parking lots randomly placed and
I think Commissioner Starkey brings up a very good point that we should look at. I mean, if you take a look at the county building now over in New Port Richey, you've got no food available except for a guy with a hot dog truck.
Not a good look for us. Um you can take a Land O' Lakes years ago, had a building with a restaurant in our own commercial building, made a lot of sense. The people that wanted to eat there, they could stay right there, not either drive out and around. We should be able to find Absolutely uh where it's easy accessible to get to. Uh I like the trail idea too, but people can walk in the back of the easy.
Something something and just something better.
Tell Hasy the PSC building they have up there, they've got a r they got a cafeteria. I'm not looking to get a cafeteria, I'd rather have someone privately run it.
So change it for later on anyway.
Absolutely. on the table at this point. Um again this is just trying to plan for the needs of our departments, not necessarily get into the design of those particular buildings, but we can absolutely consider those things when we get to that phase.
How many more slides do you have? Two more. Two more?
Maybe up three more.
Uh why don't we why don't we do this if we could, because I want to have a little com we'll probably have more conversation later on, but our guest of honor is here. So commissioner, so you wanna wait? Okay, all right, go ahead go ahead and finish up.
Alright.
All right, so that then all of those big plans ultimately need a a phasing plan associated with them. Because there's a lot of asks and a lot of need over the next 15 to 20 years. So we've tried to break that down into a a phasing plan over a 15-year time period that I'm going to share with you. This is not exact. There's still room for um for what I call targets of opportunity. If we see a
building that you know is would be cheaper for us to buy and it's in the right location, that could be moved up in this schedule. So everything in this one to five year time horizon already has funding behind it, and in fact, many of them are already under design. And so that takes us out to 2027. And so over the next five years, we'll be building about $188 million, almost $190 million, of new facilities.
Years six to ten and ten to fifteen or eleven to fifteen are are where the difficulties arise from a funding perspective. And so none of these projects going from years six to ten and forward are funded at this point. And so the major projects in these phases include include things like four new fire stations, a central criminal courthouse, the consolidated public
safety administration fire rescue operations building. The Record Center. And an additional 588-bed jail expansion are all in this six to ten year time horizon. And that totals between $417 to $466 million in infrastructure needs. In years 11 to 15, the major projects in this phage include three new fire stations, the second phase of the criminal courthouse, a new PSO
administration building, and an additional 951-bed jail expansion.
All of this has a price tag of between $300 to $333 million associated with it. And so the funding for these large capital investitures so that we can continue to provide services for the citizens of Pasco County is the is the challenge and opportunity that we all face.
And so with that, those are that's the presentation of the facilities master plan. Ms. questions.
Ms. Rokley. I just had one thing, uh, and maybe you discussed it, but what about BCS as far as the permitting services here in the east side of Pasco because right now we're starting to grow leaps and bounds in a permitting office. It's still what it is over here. Is there room for expansion of that for the future or
the current de uh Development services area in the East Pasco Government Center has adequate capacity to expand for the future.
Okay.
All right.
Okay. Commissioner Starkey.
Can you go back to the um the earliest one? No, no, no. Uh the first one to five. Sure. Um where is the okay, so the new tax collector office, Odessa Trinity.
Yeah, that's
uh
do we
ever um like privatize any of this? So can someone build a building and then lease it to us?
Um we have had those opportunities presented to us in the past. Um typically when we do the it really is a funding m matter. Um typically we've been able to self fund those projects and in the long term that is a uh a cheaper solution for us than leasing again a facility when there is typically an upcharge on that lease.
Or lease option.
Yeah. It's something we can consider though for future expansions if if that is a if that is the desire. Yeah,
the team is consistently looking at the lease versus buy option. They they we make these as business decisions.
Yeah. Um I I didn't realize where our engineers near engineering department is. Um do you guys know where that is? Uh it is it Is it an old jail?
Um that was the Pasco County Building actually. L literally it was called the Pasco County Building. It included everything. It was the courthouse, it was the jail, it was the government center. So when was that built?
When was that building built?
Uh I believe that building was built in either the late forties, early fifties. Are you talking the one in Newport Ritchie?
It is across the street
from
the West Pasco Board of Realtors' office?
Mm
yeah. Um I it's just in such a bizarre place in downtown Newport Ritchie. Um are we going to move that?
That will be moved to the Nottingham facility, which is currently under design. Everything there, along with public works, engineering, um, project management, assign shop, everything that that's in that realm will move to our Nottingham facility.
And what will we do with that building in Newport?
That's still TBD. Yeah.
I'm a fan of owning the properties that we're gonna build on. Uh I know we've had some situations where we had rapid expansion. We rented out like Trouble Creek where a stormwater crews down there. Uh it's not a high rent, but it's I think much more efficient for the long term to have our own buildings and not have to be subject to what rent charges may go with land prices going up. Uh I'm in a cruise
way with you. Yes. It's the right thing to do.
Well when we do that analysis, like uh County Administrator was stating, we we do do that lease buy analysis and it typically works out in favor for us to buy.
You say about interest costs and rent costs, subcharges, it's pretty simple.
So on any of these here, um I'm looking at the the um Go Pasco. Um I've seen other counties get federal grants for some of those. Are we going after that? County Administrator.
Yes, with with uh we're we're in the process here of hiring a grants manager as I told you before, centralizing grants and so we'll we'll be chasing federal money to to back up everything at every opportunity. And we've we've got actually on some of the public safety campus stuff, um Congressman Bill Rackis' office has been very helpful in helping us get some in you know, some initial seed money, so we're we're very hopeful on that too. So we we continue to explore those avenues.
And uh on any of this one to five, you say most of this is funded? It doesn't say here what the light green and the dark green represents?
Uh the I apologize so I did not explain that. The light green is sort of the design side of that uh project and the dark green is the construction side of that project.
All these are funded?
Uh except for the Go Pasco building, I would say all of those are funded and maybe the tax collector he's still thinking how he's gonna probably self fund that one.
Well I hope we don't fund the Go Pasco because that needs to be a federal grant. We shouldn't be looking at doing that ourselves.
Well I'm happy to say Mr. Carballo is looking at all sorts of grants right now. He's got putting a team together so uh the approach that we didn't go after many grants and didn't have success, uh I think that's gonna be changing. So I'm optimistic about that.
That
Any other questions for Andrew?
Yeah.
We need a motion to approve. No motion?
I wouldn't approve it with that layout.