Agenda documents received late for review concern

5:14:06Chairman M before we adjourned.

5:14:08Yeah. I have a motion to adjourn yet. Hold on,

5:14:12just before we adjourn, just I got one just policy question. I don't know. Yeah.

5:14:27Excuse me. Excuse me, calm down.

5:14:34We need everybody

5:14:35to orderly leave. We're not done with our meeting.

5:14:42Okay. We we s we s we're still talking up here so

5:14:46the planning staff please do not leave because I don't know if this majority. Yeah, I if

5:14:50the planning staff can stay just real quick. It really my my only question is it's procedural issue and I know there was some people here in the audience today and I know I don't know what happened with the agenda item yesterday and it was so late that we got everything, but I I mean It really seems unfair to the public and uh to us to get something especially like this at two thirty in the afternoon.

5:15:13Yes, Jamie.

5:15:14I mean I I understand and I know that that the notice went out that there was gonna be an addendum coming. But I mean again, as Chris said, this was one of the more contentious things we've had here in probably eight or ten years. And I didn't again no problems. I mean I don't know what the answer is, and I'm not trying to throw any staff under the bus, but I think we've got to come up with some kind of criteria or some kind of protocol because This is crazy and not fair to us or the public.

5:15:40It is not fair to the public to hit the Planning Commission with 127 pages of documents related to this case, which don't even include all the documents related to this case, and then a 1500 page land development code, and I don't know how many pages our comp plan is, but it's just as much. And expect us to come in here and make an intelligent decision. It's disrespectful to the public, it's disrespectful to the Planning Commission. And it's disrespectful to the applicant. So I don't know Where where the breakdown

5:16:11is whether it's at the staff or the county attorney's office or how the how this process works. But that's gotta get fixed.

5:16:18Well uh Mr Mr. Chair, I want to make the point that we did ask the applicant to continue and he said they said no. And we we came in here today to ask for a continuance as well because we wanted to avoid this situation Yeah, we were we were we were told that they

5:16:33The question is why couldn't the continuance have been asked for last week? Okay? A at some point there has to be a deadline to publish the agenda. And this isn't ha this this isn't an isolated incident. The last three meetings this has happened to us.

5:16:47I'm just telling you, we did ask the applicant for a

5:16:49but but that okay, but that doesn't explain the last two meetings too. It's the same thing. And The the the business of the addendum agenda i is over the top. We're here these people expect us to make decisions which affect their lives. It is not reasonable to ask us to review that volume of information in that short amount of time. That's a disservice to the people we're here to serve.

5:17:15So if the Planning Commission would just let me know how many days you want to have this information and And if we don't meet that deadline, it's just we'll just automatically continue the community. Well I'm told that the

5:17:24county commission

5:17:24is a good idea.

5:17:24David,

5:17:25what

5:17:25is the process with the board? They've given you a timeline that they want to have it by a certain day or

5:17:30Yeah, we do have a specific schedule uh and deadlines that we need through the Board of County Commissioners. They don't see their packet um until probably the Thursday, Friday before the Tuesday meeting.

5:17:42Yeah, I mean I I guess uh I don't know, I mean, maybe they have, but I mean I is there in been an instance where the boards had an addenda item come to them at three o'clock in the afternoon before their meeting?

5:17:52No, sir. We we don't do walk-ons by

5:17:54the clear from a Lane's perspective, no, probably not. But there are other items that get added to the board consent but they tend to be like contracts. Well they tend to be like contracts that have a time sensitive that have to be I but I don't It's unlikely you would see that on a land use public hearing.

5:18:12Yeah. Well I mean clearly I know it the the applicant and th

5:18:14there

5:18:14was disagreement of staff and I understand there was some back and forth. So I mean I just think there has to be something. I mean I I think we've got to get something I would say at least by Tuesday. I think we gotta have something by Tuesday.

5:18:30The tradition has been that we get it on the Friday evening before the hearing and that se that seems to be slipping, slipping, slipping, slipping. I understand when it happens once in a while, but this is because

5:18:41only three businesses. And we have to give the public a chance to be able to clear their schedules if they wanna come and comment When we heard tall timbers,

5:18:51I was getting calls from the public. They they've They've they they understand that The zoning hearing is quasi-judicial and they need to provide substantial confident evidence. So they went out and they retained engineers and land use counsel and couldn't tell them till it was 36 hours before the meeting whether or not their retained experts needed to show up. Do you think wha what do you think the bill was that those citizens got? That's

5:19:22not fair.

5:19:24It's hard to pay an attorney to sit around and wait.

5:19:27So I I'm hearing the Friday before may not be enough time. You want us to generate a proposal and come back when we can Friday before it's five. Friday Friday and

5:19:36Friday night

5:19:36I can do

5:19:36it. I can do it. I schedule I know I know we're gonna when we're gonna have a planning commission meeting, I'm gonna spend part of Saturday or Sunday reading the agenda and look doing the necessary research. But I can't do it. With less than twenty four I run a business. I can't do that.

5:19:53Right. We will make sure that whatever whatever's on the agenda. If the applicant changes

5:19:58something after that Friday, that's on them. Yeah. They know what they're deadline. All right, David, thank you. Thank you.